Write professional business emails
Write clear, professional business emails that get responses — without sounding rude, vague, or overlong.
Best Tools for This Route
RecommendedThe 3 tools that work best together to complete this workflow.
Workflow Steps
Write the first draft (goal + tone)
ChatGPTStart by locking the goal and tone. A clear first draft is faster to improve than fixing vague writing.
PROMPT
Write a professional business email. Goal: [request / follow-up / update / push decision] Recipient: [client / manager / teammate] Tone: [polite / neutral / firm] Context: [brief background] Output: - 3 subject line options - Email body (120–180 words) - Clear call-to-action
Fix clarity + tone + grammar
ProWritingAidMost emails fail because they are wordy or unclear. This step tightens language without changing intent.
ACTION GUIDE
Improve this email for clarity and professionalism. Rules: - Remove fluff and repetition - Keep sentences short - Fix grammar and tone - Preserve original meaning Email: [email]
Make 2 alternatives (short / detailed)
ChatGPTDifferent situations need different lengths. Alternatives help you pick the safest option.
PROMPT
Create two alternative versions of this email. A) Short version (≤90 words) — quick decision B) Detailed version (≤220 words) — full context Rules: - Same meaning - Same CTA - No emojis Email: [email]
Pro Tips
- ✓Always decide the goal first (ask, inform, follow-up, or push)
- ✓One email = one clear action — remove anything that distracts
- ✓Short paragraphs beat perfect wording in real workplaces
- ✓Polite does not mean weak: clarity builds trust
- ✓Rewrite after drafting — first drafts are never final
- ✓If it feels too long, it probably is
Related Guides
Up to 3 guides for this Route